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Scheduling an Exam / Billing Primer

The CPT Code

Current Procedural Terminology (CPT) is a nationally standardized set of codes used to bill procedures and services to Medicare and nearly all third-party payers. The CPT system includes a comprehensive list of codes for surgical and medical procedures, as well as codes for consultations and diagnostic tests.

CPT codes are the language of reimbursable medical services. Hospital outpatient departments and freestanding imaging centers must use them to bill for professional and technical services.

Each CPT code is associated with a certain number of Relative Value Units (RVUs) based on the amount of work, expenses, and malpractice risks associated with the procedure. The RVUs, adjusted for cost of living, determine what Medicare reimburses for that CPT code in a particular locality.

The Medicare reimbursement is used as a reference point for other payers’ reimbursement. Thus, the CPT code for a procedure and its corresponding RVU-based reimbursement has a tremendous impact on what healthcare providers will be paid for the procedure.

Reimbursement for most radiology codes is divided into two categories: technical and professional. Technical reimbursement covers the cost of the scan. Professional reimbursement covers the interpretation of the scan.

Reimbursement in Radiology

To be reimbursable, a procedure must have a CPT code.

With certain exceptions, the procedure must be ordered by a clinician or surgeon

The procedure must be indicated: the patient must have a symptom from a pre-approved list devised by Medicare. The symptoms are taken from the ICD-9 codes, an international standard for coding patient symptoms.

The procedure must be documented appropriately by the radiologist in the report.

Coding and Billing for CT Colonography

The goal of CTC coding is to determine whether, in a given case, insurance or the patient should pay for the exam. CTC does have a CPTcode. Therefore, it is billable only if another CPT code is appropriate. Typically, the codes for a CT of the abdomen and pelvis with 3D reconstruction are used for diagnostic colonography. The usual determinant is whether the patient has appropriate symptoms.

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